PAVILION SUPERVISOR, REGULAR FULL-TIME
COMPETITION NO. 24.48
Internal/External Opportunity
This is a Union Position
About our Community:
Located on the traditional territory of the lək̓ʷəŋən Peoples, the Township of Esquimalt acknowledges its neighbouring First Nations and is committed to building strong and enduring relationships with the Esquimalt and Songhees First Nations.
The Township of Esquimalt, with a population of over 17,000 is recognized as a vibrant, distinct, resilient, and diverse community for people to discover, feel welcome and belong. The Township is home to Canada’s Pacific Navy and boasts extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities.
About our Organization:
The Esquimalt Gorge Pavilion is a 6000+ sq ft building that covers two floors, both with stunning views of the water. Each floor contains 3000 sq ft rentable space along with a servery that includes prep counters, residential fridge, range, dishwasher, and sink.
About the Opportunity:
The Parks and Recreation Department is seeking a motivated individual to fill a full-time Pavilion Supervisor position to support our team at the Esquimalt Gorge Park Pavilion. Reporting to the Recreation Coordinator, this position requires a strong facility leader with proven ability to work independently while providing ongoing justification for decisions related to income generation. The ideal candidate will be a team player with a focus on customer service, facility contracts, liaising with the maintenance department, and marketing to maximize the use of the facility.
The Pavilion Supervisor will:
- Be responsible for room bookings and rental use agreements at the Gorge Park Pavilion
- Process requests for the use of the Gorge Park Pavilion and Park using Xplor Recreation software to prepare, process, and maintain contracts
- Prepare and communicate facility maintenance requirements for room set ups and take down schedules
- Provide a high level of customer service and administrative support responding to inquiries and request from various user groups and stakeholders, including staff and the general public
- Maintain up to date records for insurance, accounts receivable, and other rental related matters
- Assist with the design, development, and delivery of promotional materials
- Serve as the main contact for scheduling and staffing requirements for bookings in the Gorge Park Pavilion
- Ensure compliance with licensing and other regulatory requirements
- Perform daily cash handling duties
- Prepare payroll
- Order stock and related materials and supplies
- Maintain open and effective communication with public, staff, and supervisor
Our Preferred Candidate:
The ideal candidate will have:
- High school graduation
- Two year diploma in event management or related field
- Valid B.C. Driver’s License
- Clear Criminal Record Check including Vulnerable Sector Check
- Three years’ related experience or an equivalent combination of education and experience
- Proficiency with Xplor Recreation software
Salary: $35.25 – $38.02 hourly plus benefits
Hours per week: 35
Scheduled hours will depend on operational need and may include evenings and weekends.
Prior to applying, please review the attached job description above, which provides a detailed outline of key duties and required qualifications, skills, and abilities.
Please submit your resume and covering letter quoting competition no. 24-48 by 4:00 p.m. by July 4, 2024 to: [email protected].
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Date posted: June 20, 2024