Esquimalt Gorge Pavilion Booking Form

Please complete the following questions in order for us to best be able to reply with availability/options available for your date/event of interest. 

Please note:

  • The public has access to the park—you can reserve an area of the park and have the right to ask people to leave that area only.  It is recommended to have a copy of your contract with you on the day/time of your event. 
  • If you are not booking the full facility, there is the possibility of another user group renting other rooms in the building at the same time of your event.
  • All rentals are required to obtain Liability Insurance and provide to Township staff no later than two week prior to facility rental.
  • Each booking includes tables and chairs and we set up/take down.  We require a floor plan at least 2 week before your event.  For full pavilion rentals we do not move tables and chairs mid booking.
  • If you are looking to have an event with alcohol you will need a letter of permission from the Municipality and a Special Event Permit (SEP) from the Liquor and Cannabis Licensing Regulation Branch. 
  • Due to high demand of event requests, please allow 3 - 5 business days for a response. 
  • Full Facility Booking Requests
    Full facility booking requests are being accepted for bookings up to December 31, 2025.  To secure the Full Facility booking request we will require a $500 non-refundable deposit.  As of January 1, 2025 we will be accepting full facility bookings until December 31, 2026. 
  • Individual Room Booking Requests
    Individual room requests will be accepted seasonally. Please see below the date ranges listed below on when requests will be accepted, 
    • January to June 2025 opens October 14, 2024
    • July to August 2025
      • opens October 14, 2024 for weekend bookings (Friday - Sunday) 
      • opens March 13, 2025 for all days (Monday - Sunday) 
    • September to December 2025 opens June 9, 2025
  • All bookings require a $500 refundable damage deposit. 
  • Individual room booking include: lower/upper halls, lower A/B, B/C, and board room. 

If you do not see the information you are looking for, please contact us at pavilion@esquimalt.ca for more details. 

Event Type
Please enter event type, if not on the list above.
Please note space capacities of facility spaces. The max capacities include vendors and guests. 
The start time indicates the time you will require access to the space. This includes times any decorators, caterers, or other event services require access. 
The end time indicates the time you will be out of the space. This includes all items, guests, and returning the space to its original state. 
Event Space Requested
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 120
Capacity is 20
Capacity is 120
Lower Servery is accessible to Lower A, Lower A/B, or Full Lower Hall Bookings at an additional cost.
Nature of Booking
General Booking: Please check mark this box if this is for a birthday party, wedding, celebration of life, community meet up etc.
Will you be charging admission?
Please indicate if you will be having music played at your event?
If you will be playing music, will it be live or recorded?
Will there be dancing at your event?
Will you be serving alcohol?
Starting October 14, 2024, we will accepting individual room requests from January to June 2025 (including weekends in July and August only) on that date. Please submit your request on October 14, 2024. 

Please note that inquiries will be handled on a first-come, first-served basis, and confirmation may take up to 5 to 7 business days. Thank you for your patience!
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Personal information contained in this form is collected under Section 26 (c) of the Freedom of Information and Protection of Privacy Act and will only be used for the form’s stated purpose. If you have any questions about the collection or use of your personal information, please contact the Corporate Officer at corporate.services@esquimalt.ca or 250-414-7135. More information can be found through our privacy policy.