Esquimalt Gorge Pavilion Booking Form

Event Booking Information

To help us assist you efficiently and provide you with the most accurate availability and options for your event, please take a moment to complete the following questions.

Important Information:

  1. Park Accessibility
    The park is open to the public. While you can reserve a specific area, you are only authorized to ask others to leave that reserved space. We recommend bringing a copy of your contract to your event as proof of reservation.

  2. Shared Space
    If you're not booking the entire facility, please note that other groups may be renting different rooms in the building during your event.

  3. Liability Insurance Requirement
    All rentals require liability insurance. A copy of the insurance certificate must be provided to Township staff no later than two weeks before your event.

  4. Tables and Chairs
    Your booking includes tables and chairs, which we will set up and take down for you. To ensure proper setup, we require a floor plan at least two weeks before your event. Please note that for full pavilion rentals, we do not move tables and chairs during your event.

  5. Alcohol Policy
    If you plan to serve alcohol at your event, you must obtain a letter of permission from the Municipality and a Special Event Permit (SEP) from the Liquor and Cannabis Licensing Regulation Branch.

  6. Response Time
    Due to high demand, please allow 3–5 business days for us to respond to your booking request.

Booking Details

Full Facility Booking Requests

  • Full facility bookings are available for dates up to December 31, 2025. To secure your booking, a non-refundable deposit of $500 is required.
  • Starting January 1, 2025, full facility bookings will be available through December 31, 2026.

Individual Room Booking Requests

  • Individual room bookings are accepted seasonally. See below for the dates when booking requests will be accepted:

    • January to June 2025: Bookings open on October 14, 2024
    • July to August 2025:
      • Weekend bookings (Friday–Sunday) open on October 14, 2024
      • All-day bookings (Monday–Sunday) open on March 13, 2025
    • September to December 2025: Bookings open on June 9, 2025

Damage Deposit
A refundable $500 damage deposit is required for all bookings.

Available Rooms for Individual Bookings

  • Lower and Upper Halls
  • Lower A/B, B/C Rooms
  • Board Room

If you do not see the information you are looking for, please contact us at pavilion@esquimalt.ca for more details. 

Event Type
Please enter event type, if not on the list above.
Please note space capacities of facility spaces. The max capacities include vendors and guests. 
The start time indicates the time you will require access to the space. This includes times any decorators, caterers, or other event services require access. 
The end time indicates the time you will be out of the space. This includes all items, guests, and returning the space to its original state. 
Event Space Requested
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 120
Capacity is 20
Capacity is 120
Lower Servery is accessible to Lower A, Lower A/B, or Full Lower Hall Bookings at an additional cost.
Nature of Booking
General Booking: Please check mark this box if this is for a birthday party, wedding, celebration of life, community meet up etc.
Will you be charging admission?
Please indicate if you will be having music played at your event?
If you will be playing music, will it be live or recorded?
Will there be dancing at your event?
Will you be serving alcohol?
Starting October 14, 2024, we will accepting individual room requests from January to June 2025 (including weekends in July and August only) on that date. Please submit your request on October 14, 2024. 

Please note that inquiries will be handled on a first-come, first-served basis, and confirmation may take up to 5 to 7 business days. Thank you for your patience!
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Personal information contained in this form is collected under Section 26 (c) of the Freedom of Information and Protection of Privacy Act and will only be used for the form’s stated purpose. If you have any questions about the collection or use of your personal information, please contact the Corporate Officer at corporate.services@esquimalt.ca or 250-414-7135. More information can be found through our privacy policy.