Public Input

• Members of the public may attend  a meeting in person and provide input on agenda items when invited by the Mayor or Chair of the meeting. Speakers have two (2) minutes to provide their comments pertaining to the agenda items listed with the exception of any items that are or have been the subject of a Public Hearing or Bylaws for Final Reading.
• In addition, members of the public are afforded the opportunity to address Council on any topic that impacts Esquimalt, excluding items which are or have been the subject of a Public Hearing, during the Public Comment Period at Council and Committee of the Whole meetings. Speakers have two (2) minutes to provide their comments to Council. 
• To provide written comments to Council, please submit your correspondence via email to council@esquimalt.ca by 12:00 p.m. (noon) on the day of the meeting.
• To provide comments to Council electronically via telephone during a meeting, please contact the Corporate Services Department for scheduling at 250-414-7177 by 4:30 p.m. on the day of the meeting.

Meetings are streamed live on our Legistar site. See the site.

• Attend the meeting in person and address Council when public input is invited.

During the hearing, the chair will invite the public to speak to the bylaw included in the proposal. Members of the public are given two minutes to address Council. There will be additional opportunities to comment once everyone has spoken a first time, providing new or additional information is being given. The applicant/representative may also have 2 minutes speak to any new information.

• Send an email to council@esquimalt.ca before 12 p.m. (noon) on the day of the public hearing for inclusion in the revised agenda. Correspondence received after 12 p.m. (noon) will be distributed at the Hearing. 
• By standard mail: c/o Corporate Officer, Administration office, 1229 Esquimalt Road, Esquimalt, BC V9A 3P1. Written submissions must be received before 12 p.m. (noon) on the day of the Public Hearing to be included in the revised agenda. Correspondence received after 12 p.m. (noon) will be distributed at the Hearing. 
• Drop off written correspondence in the drop box at the front entrance of the Esquimalt Municipal Hall. Written submission received before 12 p.m. (noon) on the day of the Public Hearing will be included in the revised agenda. Correspondence received after 12 p.m. (noon) will be distributed at the Hearing. 
• To provide comments to Council electronically via telephone during a Public Hearing, please phone the Corporate Services Department at 250-414-7177 before 4:30 p.m. on the day of the public hearing to get your name put on the speakers' list. 

An individual may appear as a delegation before Council to submit a request for action, register a complaint, or provide updates or information to Council on any issue, projects, or programs that fall within the jurisdiction of Council. Delegations are usually residents making a specific request for action to Council.

• A written application must be received by the Corporate Officer at least two weeks prior to the requested Committee of the Whole meeting for consideration of scheduling.  Delegations are limited to five minutes, unless a longer period is agreed to by resolution of Council.
• Download an application to appear as a delegation before Council at a Committee of the Whole meeting or pick up an application from the Municipal Hall.

To make a presentation you or your organization must meet the definition of a presentation as per the Council Procedure Bylaw:  " a government agency or other external organization that is invited by the Township or otherwise applies to provide information on Township-related matters, projects, or programs".

• A written application must be received by the Corporate Officer at least two weeks prior to the requested Committee of the Whole meeting for consideration of scheduling. Presentations are limited to 10 minutes each and a maximum of two Presentations are scheduled per Council meeting.
• Download an application to make a presentation to Council at a Committee of the Whole meeting or pick up an application from the municipal hall.

email council@esquimalt.ca

or        c/o Corporate Officer
            1229 Esquimalt Road
            Esquimalt, BC V9A 3P1
            250-414-7177

The Mayor, or his/her delegate, is the chairperson of the meeting and should be addressed as “Your Worship”.

The Mayor will invite you to come forward to the microphone at the appropriate time. Begin by stating your name and, if applicable, the name of the company or group you are representing. If several members of a group are present, one person should be appointed to act as a spokesperson for the entire group. When addressing Council remember to keep your comments brief and confined to the topic.

The Council Procedure Bylaw states:

• Public input speaker: 2 minutes
• Delegation: 5 minutes
• Presentation: 10 minutes

Township staff adhere to the Council Procedure Bylaw to determine the order of business when drafting the agenda for a Council meeting. Council has the authority to amend the order of business as presented on the agenda, by resolution, at the beginning of the meeting. 

A copy of the agenda is generally available after noon on the Friday prior to the Council meeting for viewing at the municipal hall or online using the Legistar site. 

Please email council@esquimalt.ca or hand-deliver to the corporate officer, administration office at municipal hall by noon on the day of the meeting.